Welcome to Niju. These Terms of Service ("Terms") govern your access to and use of our web platform (niju.dev) and any related services (collectively, the "Service").
By accessing or using our Service, you agree to be bound by these Terms.
The Service is operated by Coffee Tap Studio SRL ("we", "us", "our"), a company registered in Romania with company number 49753478.
To ensure clarity, the following capitalized terms used in this Agreement shall have the meanings set forth below:
Niju provides a platform for organizations to screen engineering candidates. The Service allows a Company to send a 20-minute, fixed-time coding challenge to a Candidate.
During the session, the Service records the Candidate Data. We then use AI to process this data to generate the AI Report. This full report is provided to the Company to assist in their hiring decision.
You acknowledge that Niju's AI-generated reports, transcripts, and analysis are assistive tools only. They are provided to help the Company review the session more efficiently.
4.1. Company Accounts
To use the Service as a Company, you must register for an account. You agree to provide accurate, current, and complete information during the registration process.
4.2. Selection of Account Type
Upon registration, you must select one of two account modes: Niju for Teams or Niju for Agencies. You acknowledge that this selection is final and cannot be changed once the account is created. The features, billing models, and data retention policies applicable to you depend entirely on this selection.
4.3. Candidate Accounts and Authentication
While Candidates do not purchase subscriptions, limited accounts are created on their behalf to secure the assessment session. We utilize a third-party authentication provider, PropelAuth, to manage this process. When a Candidate accesses an interview link, their name, email address, and necessary authentication metadata are processed by PropelAuth. By accessing the Service, the Candidate consents to this processing.
4.4. Account Security
You are solely responsible for safeguarding your account password and for any activities or actions under your account, whether or not you have authorized such activities.
The payment terms differ based on your Account Type.
5.1. Prepaid Model
Niju for Teams is an in-house recruitment solution. You may purchase "Credits" in prepaid packages. One Credit allows for one interview attempt.
Seat Allowance: This plan includes an unlimited number of User Seats within your Organization.
Credit Validity: Purchased Credits are valid for 12 months from the date of purchase.
5.2. Credit Deduction and Restocking
Credits are deducted from your balance when an interview is initiated. However, if an interview expires unused (the Candidate fails to attend or "ghosts"), or if you delete the interview request before the Candidate starts it, the Credit is automatically refunded to your account balance.
5.3. Subscription Model
Niju for Agencies is a subscription-based solution for recruiters and freelancers.
Base Fee: You pay a recurring monthly base fee which includes a specific allowance of Seats and Credits.
Credit Rollover: Unused included Credits may accumulate from month to month. Accumulated Credits are valid for 12 months from the date of issuance.
5.4. Overage and Metered Billing
If your usage exceeds the included allowances, you will be billed for overages at the end of the billing period:
Seat Overage: You will be billed for the maximum number of Seats (High-Water Mark) active in your Organization at any point during the billing period.
Interview Overage: Any interview requested when your Credit balance is zero will be billed as an overage item. An active subscription is required to generate interviews outside of available Credits.
5.5. Restocking (Agencies)
Similar to the Teams plan, if an interview is cancelled before it is taken, or if the Candidate fails to attend, one Credit is returned to your account balance for future use.
5.6. Cancellation (Agencies)
You may cancel your subscription at any time.
Refunds: If you cancel mid-cycle, the base subscription fee may be refunded on a pro-rata basis.
Non-Refundable Usage: Fees for metered usage (overage Seats and interviews) incurred prior to cancellation are non-refundable and will be billed immediately upon cancellation.
5.7. Taxes and Currency
Prices listed on our website are generally in USD. However, our Merchant of Record may display prices in your local currency based on your location. You retain the option to pay in USD if preferred. The final transaction price, including any applicable local taxes (VAT/Sales Tax), will always be clearly displayed on the checkout page prior to payment.
5.8. Payment Processing
All payments are processed by our Merchant of Record, Dodopayments. We do not store your card details. By making a purchase, you enter into an agreement with Dodopayments.
5.9. Refunds (General)
Except as explicitly stated in Section 5.6 (Agency Pro-Rata), all purchases are final and non-refundable.
5.10. Disputes
You agree to contact [email protected] to resolve billing issues before initiating a chargeback. We will respond within 14 calendar days.
6.1. Company (Data Controller)
As a Company, you are the Data Controller for all Candidate Data you process. You represent and warrant that you have a lawful basis to process this data.
6.2. Agency Sharing (Specific to Agency Accounts)
If you hold a "Niju for Agencies" account, the Service allows you to share AI Reports with third parties (your clients) via secure share links.
You represent that you have the necessary rights and consents to share this data with your clients.
You are responsible for configuring the visibility settings (showing/hiding elements) appropriately.
You acknowledge that your clients must treat this data in accordance with applicable privacy laws.
6.3. Terms for Authorized Viewers (Third-Party Clients)
If you access the Service as an Authorized Viewer via a secure share link provided by an Agency, you acknowledge and agree that:
(a) Strict Authentication: Access is strictly limited to the specific email address authorized by the Agency. You may not share your access link or login credentials with any other person.
(b) No Data Export: You may view the Candidate Data (including video, audio, and code) solely within the Niju platform. You are expressly prohibited from downloading, screen-recording, scraping, extracting, or otherwise storing any Candidate Data outside of the Service.
(c) Adherence to Terms: Your use of the Service is subject to all applicable provisions of these Terms, including but not limited to the Prohibited Activities (Section 9) and Confidentiality obligations.
6.4. Candidate (Data Subject)
As a Candidate, you are using the Service at the invitation of a Company. That Company is the Data Controller. Niju is acting as a Data Processor.
6.5. CANDIDATE CONSENT TO RECORDING
By starting a Niju interview, you, the Candidate, explicitly consent to:
The recording of your audio and computer screen for the session.
The collection of code written in the Niju editor.
The processing of this data by AI to generate a transcript and analysis.
(For Agency Invites): The sharing of this data with the Agency's third-party clients.
If you do not consent to this recording and processing, do not start the interview.
6.6. Data Processing Agreement (DPA)
By using the Service as a Company, you agree to the terms of our Data Processing Agreement (DPA), incorporated by reference.
To provide the full functionality of our Service, Niju utilizes third-party artificial intelligence (AI) platforms and services, such as Large Language Models (LLMs), for transcription and analysis. Candidate Data is processed by these sub-processors under strict data processing agreements.
The retention period for Sensitive Data depends on your Account Type.
8.1. Retention for "Niju for Teams"
Sensitive Data is available for review for 30 days after the interview is processed. After 30 days, Sensitive Data is permanently deleted. The AI Report and written code remain accessible indefinitely.
8.2. Retention for "Niju for Agencies"
Sensitive Data is available for review for 90 days after the interview is processed.
After 90 days, Sensitive Data is permanently deleted.
The AI Report and written code remain accessible to the Account holder, but cannot be shared with third-party clients via share links after this 90-day window.
8.3. Manual Deletion
Regardless of the periods above, a Company may manually delete Candidate Data at any time, which results in immediate permanent deletion.
8.4. Service Improvement
We reserve the right to use Anonymized Data (fully aggregated and de-identified) to improve our services.
You agree not to use the Service for any purpose that is illegal or prohibited by these Terms. You are solely responsible for your conduct and any data you submit to the Service.
9.1. General Prohibitions
You agree not to engage in any activity with the purpose of: (a) violating any applicable laws or regulations; (b) disrupting, interfering with, or overburdening the Service's infrastructure or its functionality; (c) seeking unauthorized access to any part of the Service, other User accounts, or related systems; or (d) misusing our intellectual property or Confidential Information.
9.2. System Integrity and Security
You expressly agree not to:
(a) Bypass, disable, or otherwise interfere with the Service’s security features, including those that prevent or restrict the use or copying of any content or enforce limitations on the use of the Service;
(b) Upload or transmit (or attempt to upload or transmit) viruses, Trojan horses, or other harmful materials that modify, impair, disrupt, alter, or interfere with the Service’s use, features, functions, operation, or maintenance;
(c) Upload or use any material that acts as a passive or active information collection or transmission mechanism (such as clear graphics interchange formats (“gifs”), 1×1 pixels, web bugs, cookies, or other similar devices);
(d) Attempt to probe, scan, or test the vulnerability of the Service or any related system or network or breach any security or authentication measures.
9.3. Reverse Engineering and Intellectual Property
You expressly agree not to:
(a) Copy, adapt, modify, prepare derivative works based upon, distribute, license, sell, transfer, publicly display, publicly perform, transmit, stream, broadcast, or otherwise exploit the Service or any portion thereof;
(b) Decipher, decompile, disassemble, or reverse engineer any of the software comprising or in any way making up a part of the Service;
(c) Engage in unauthorized framing of or linking to the Service;
(d) Remove any proprietary rights notice (e.g., copyright or trademark) from the Service or any content provided by the Company;
(e) Use the Service or any information contained therein to build a competitive product or service.
9.4. Data Mining and Scraping
You expressly agree not to:
(a) Collect or extract data or other content from the Service in a systematic manner to create or compile, either directly or indirectly, a collection, compilation, database, or directory without prior written permission from the Company;
(b) Engage in any automated use of the Service, such as using scripts to send comments or messages, or using robots, spiders, scrapers, or similar data gathering and extraction tools.
9.5. Fraud and Deception
You expressly agree not to:
(a) Engage in any conduct that is intended to deceive, defraud, or mislead the Company or other Users, particularly with the intent to obtain sensitive information such as account details or trade secrets;
(b) Provide false, misleading, or fraudulent information during registration or use of the Service;
(c) Attempt to impersonate another User or person or use the username of another User;
(d) (For Candidates): Use deepfakes, AI-personas, voice-changers, or have another person take the interview on your behalf. Our AI may check for this to ensure the authenticity of the session.
9.6. Unauthorized Commercial Use
You expressly agree not to:
(a) Sell, transfer, or assign your Account to any third party;
(b) Use the Service for any profit-generating activity outside the scope of intended use (e.g., a recruitment agency using the platform to hire is permitted; reselling the Niju platform itself to others is prohibited);
(c) Use a purchasing agent or buying agent to make purchases on the Service;
(d) Abuse the right to request technical support or submit false reports of abuse or misconduct.
9.7. Consequences of Violation
Any violation of this Section 9 may result in the immediate suspension or termination of your Account and access to the Services, forfeiture of any remaining Credits or subscriptions without refund, and potential legal action.
PLEASE READ THIS SECTION CAREFULLY.
10.1. "As Is" and "As Available"
The Service and the content (including the AI Report, transcripts, and analysis) are provided to you on an "AS IS" and "AS AVAILABLE" basis, without warranties of any kind, either express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, non-infringement, or that the Service will be uninterrupted, secure, or free from errors.
10.2. No Guarantee of Results
Niju is a technical assessment tool. We explicitly disclaim any guarantee that the use of the Service will result in: (a) the hiring of a successful candidate; (b) the filling of any vacancy; or (c) the retention of any employee. You acknowledge that recruitment decisions are complex and subjective, and reliance on the AI Report is at your own risk.
10.3. AI Fallibility
You acknowledge that the Service uses artificial intelligence and large language models which may produce "hallucinations," inaccuracies, or errors. We do not warrant the accuracy, completeness, or usefulness of the AI Reports.
11.1. Cap on Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT SHALL COFFEE TAP STUDIO SRL, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS, BE LIABLE TO YOU FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES WHATSOEVER RESULTING FROM ANY:
(A) ERRORS, MISTAKES, OR INACCURACIES OF CONTENT OR AI REPORTS;
(B) PERSONAL INJURY OR PROPERTY DAMAGE RESULTING FROM YOUR ACCESS TO AND USE OF THE SERVICE;
(C) UNAUTHORIZED ACCESS TO OR USE OF OUR SECURE SERVERS AND/OR ANY PERSONAL INFORMATION STORED THEREIN;
(D) INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM THE SERVICE;
(E) BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE TRANSMITTED TO OR THROUGH THE SERVICE BY ANY THIRD PARTY; OR
(F) HIRING DECISIONS MADE BY YOU BASED ON THE SERVICE.
11.2. Monetary Limit
NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, OUR LIABILITY TO YOU FOR ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION, WILL AT ALL TIMES BE LIMITED TO THE AMOUNT PAID, IF ANY, BY YOU TO US DURING THE TWELVE (12) MONTH PERIOD PRIOR TO ANY CAUSE OF ACTION ARISING.
You agree to defend, indemnify, and hold harmless Coffee Tap Studio SRL and its subsidiaries, agents, licensors, managers, and other affiliated companies, and their employees, contractors, agents, officers, and directors, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney's fees) arising from:
(a) Your use of and access to the Service, including any data or content transmitted or received by you;
(b) Your violation of any term of these Terms, including without limitation your breach of any of the representations and warranties above;
(c) Your violation of any third-party right, including without limitation any right of privacy or intellectual property rights;
(d) Your violation of any applicable law, rule, or regulation (including but not limited to labor laws, anti-discrimination laws, and data protection laws like GDPR/CCPA);
(e) (For Agencies) Any claim or dispute arising between you and your third-party clients regarding the use or interpretation of the AI Reports or Candidate Data.
We may update these Terms from time to time. The most current version will always be available on our website. If we make a change that we believe is material, we will notify you (for example, by sending an email to the address associated with your account or by posting a notice within the Service). Your continued use of the Service after any changes constitutes your acceptance of the new Terms.
14.1. Governing Law
These Terms shall be governed by and construed in accordance with the laws of Romania, without regard to its conflict of law provisions. Any disputes arising from these Terms shall be resolved in the courts of Bucharest, Romania.
14.2. Class Action Waiver
WHERE PERMITTED UNDER APPLICABLE LAW, YOU AND COFFEE TAP STUDIO SRL AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE ACTION.
If you have any questions about these Terms of Service, please contact us at: [email protected].